# Planning & Quick thinking

 

 

......and adapting to your situation when on location

 

 

Before principal photography begins both the producer and Unit production manager (UPM) work to secure as many of the production elements as possible, including a workable schedule and budget. Usually from a production office (springboardTV in our case) during pre-production, they may later divide their time between the office and the set while the film is being shot.

 

The UPM, under the supervision of the Employer, is required to coordinate, facilitate and oversee the preparation of the production unit or units (to the extent herein provided) assigned to him or her, all off-set logistics, day-to-day production decisions, locations, budget schedules and personnel. Without limitation, among the duties which the Employer must assign to the UPM or First Assistant are the supervision of or participation in the following:^[2]

• Prepare breakdown and preliminary shooting schedule.
• Prepare or coordinate the budget.
• Oversee preliminary search and survey of all locations and the completion of business arrangements for the same.
• Assist in the preparation of the production to insure continuing efficiency.
• Supervise completion of the Production Report for each day's work, showing work covered and the status of the production, and arrange for the distribution of that report in line with the company's requirement.
• Coordinate arrangements for the transportation and housing of cast, crew and staff.
• Oversee the securing of releases and negotiate for locations and personnel.
• Maintain a liaison with local authorities regarding locations and the operation of the company.

Highly experienced UPMs bring great value to a project for their strategic and creative problem-solving skills. These individuals will positively affect the film's budget as well as the final outcome and quality of the film on multiple levels.

....BUT WHAT HAPPENS WHEN????

 

 

 In the case of the Thornham shoot only few members of the crew could not  make the time or location, Key members of the shoot such as the Director and Cameramen. The most vital night shoot of the project and an event which had to be filmed and you only get one take. What do you do?

 

As producer I knew I had to get this right and first time, so i arrived early. It seems so simple but to some it simply goes overlooked. I had never been to Thornham before. I had never seen what the lighting was like. So I arrived early I recce'd the Drill hall noting where electrical points were for the lights, where windows and doors were, possible obstructions or passge ways that would obstruct us getting the shots we needed. Knowing fully well the drill hall was going to be bedlam and filled with un-predictable people.

 

 I also knew that if the director wasnt able to make it. I personally had to take control and adopt the role myself. This is not recomended but in this eventuality imperitive. So I took a camea and i got the shots I needed to bring this documentay to life. So this is what i did.

 

By simply surveying the area i knew when i come to setting up for the actual shoot where my resorces were located and at the drop of a hat i could make a decision that could ultimately salvage the shot I needed if jepordised by unforseen circumstances... which belive me it occured!